About University Research Administration
Sponsored Programs — Education & Training
- University of Chicago Compliance Responsibility Matrix (DOC)
- Roles & Responsibilities in the Oversight of Sponsored Projects
Each year, the University accepts millions of dollars in sponsored funding. The largest percentage of sponsored funds comes from the Department of Health & Human Services (mostly from the National Institutes of Health). The National Science Foundation constitutes the second largest federal funding source. Numerous other agencies and organizations also contribute significantly to our research and academic mission. See 'University of Chicago Funding Profile' for most recent data on sponsored programs.
To support the proper management of these funds, a University Task Force, established in 2002, helps to plan and coordinate the Sponsored Programs Education & Training endeavor. This includes regular offerings strongly recommended for every administrator, and nationally available programs and on-campus workshops addressing a series of special topics. Particular training in regulated research activities (e.g., human subjects) is offered through the appropriate regulatory committees on campus.
In June 2000, comments prepared by Robert Zimmer, then Deputy Provost for Research, and now President of the University, introduced sponsored programs administration training at the University. The philosophy of his message, "Care and Maintenance of the Research Mission" is as relevant today as it was then, and we invite you to take a look.
Announcements about upcoming training and education sessions are sent to the Grantsadmin-URA listserv. If you would like to be added to our list, please see the E-mail Lists page and make your request.
Regular Offerings:
Fundamentals in Pre-Award Grants & Contracts Administration
This class will cover the basics of proposal preparation, review, and submission. It will include topics such as the types of award instruments, components of a proposal and of the proposal budget (Direct Costs, Facilities & Administrative Costs [F&A]), special concerns and pitfalls to be avoided in proposal preparation, and approvals and submission requirements at the University of Chicago. It is intended and strongly recommended for new pre- and post-award administrators, or administrators new to their current position. *Offered in Fall & Spring.
Fundamentals in Post-Award Grants & Contracts Administration
This class will cover basic issues associated with managing an award, including reading the notice of award, setting up an account, governing cost principles, effort monitoring, cost sharing accounts, financial reports, and closing requirements. It is intended and strongly recommended for new pre- and post-award administrators, or administrators new to their current position. *Offered in Fall & Spring.
Calendar of Upcoming Classes/Workshops
Funding Opportunities Online - IRIS
These sessions cover the use of online tools in the search for funding opportunities. It covers both web sites, such as IRIS, and email-based systems. The sessions are aimed at principal investigators, and their departmental administrators.
Sessions are scheduled on an individual basis. If you are interested in holding a session, please contact URA at era-help@lists.uchicago.edu.
UC PowerPoint Slide Presentations
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Subrecipients: From
Cradle to A-133 (PPT)
The subrecipients workshop, a follow-up to the NCURA broadcast “Subawards & Subcontracts: A Workshop Primer on Managing Collaborative Projects” (see below), was led by Mary Ellen Sheridan, Associate Vice President for Research and Director of University Research Administration, Casey Murray, Associate Comptroller, Restricted Funds and Indirect Cost, and Suzanne Fournier, Assistant Dean for Administration at SSA. The presentations elaborated on the information from the NCURA video and emphasized issues and processes of particular concern at the University of Chicago. The slides deal with the how-to and ‘nitty-gritty’ of subrecipient proposals and monitoring. -
Follow-up Intellectual Property Workshop (2003) (PPT)
Learn about how Intellectual Property issues are handled at the University of Chicago and the essentials of a good negotiation. Presenters are: Linda Kawano, UChicagoTech; Mary Ellen Sheridan, URA; Denise Butler, URA -
Effort Reporting: Time for a Discussion (2004) (PPT)
Casey Murray, Associate Comptroller, Restricted Funds and Indirect Cost, reviews the system of documentation and reporting of effort at the University of Chicago.
Handouts: Effort Reporting System Mechanics (PDF), FY04 and FY05 NIH Salary Caps (PDF), Effort Reporting System Example (PDF)
Other PowerPoint Slide Presentations
- U.S. Export Controls and Trade Sanctions (PPT)
Presentation at 2003 NCURA conference by Richard A. Johnson of Arnold & Porter.
Posted with permission.
NCURA Videos
Videos are available to campus staff and faculty. To borrow a video and accompanying handouts, please call the receptionist at URA (702-8669) or stop by our office (Bookstore 3rd floor). Videos may be checked out for 5 days at a time. We are pleased to lend these videos free of charge. You are responsible for returning the video rewound and in good condition. Should anything happen to the video while in your care, or should you lose it, you are responsible for the cost of obtaining a replacement copy. Note: prior to 2005 the presentations are on VHS; beginning in 2005, the presentations are on DVDs.
