University Research Administration

Guidelines for Grant and Contract Management

Quick Lookup Index

See the glossary for definitions of all key words.

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A-21, OMB Circular ("Principles for Determining Costs Applicable to Grants, Contracts, and Other Agreements with Educational Institutions"): 405; Federal Regulations & Circulars

A-110, OMB Circular ("Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations"): 405; Federal Regulations & Circulars

A-133, OMB Circular ("Audits of Institutions of Higher Learning and Other Non-Profit Institutions"): Federal Regulations & Circulars

academic fraud/scientific misconduct; Guideline 204

advance account; Guideline 401

administrative cost restrictions on federal projects: 307B

implementation guidelines, 307B
charging on existing projects, 307B
responsibilities for compliance, 307B

allowable overdraft

amendment

animal subjects: 306

Anti-Kickback Act of 1986: 210

assurances

Conflict of Interest Assurance Form (COIForm1) (PDF): 205A
flood plain: 406

application forms

authorization (authorized institutional official)

signature: 202

awards

accepting: 301

benefits

for faculty on leave of absence: 215
rates: 305

biosafety: 306

budget:

administrative costs on federal projects: 307B
categories: 307
overdrafts: 207
sample and generic formats: 307A
secretarial/clerical costs on federal research projects: 307B

certifications: 311

conflict of interest: 205A (PDF); 205B (PDF)
debarment and suspension: 311
Drug Free Workplace: 208; 311
Federal debt status: 311
lobbying: 311
nondiscrimination: 311
procurement integrity: 308
- certification form: 308
- certification form for contracts exceeding $100,000: 308
- certification form for contract modifications exceeding $100,000: 308

chemical disposal: 216

clerical/administrative salaries (including secretarial): 307B

clinical trial (human drug studies)

and conflict of interest: 205A (PDF)
Memorandum of Agreement for (boilerplate): 302A
indirect costs on: 303

committees

Academic Fraud: 204
Animal Care: 306
Biosafety: 306
Capital Planning and Budget Committee: 217
Human Subjects: 306
Patents and Software: 213
Radiation Hazards: 306
Radioisotopes in Humans: 306
U of C Students as Subjects: 306

competitive fellowships

compliance

Whistleblower Policy: 221

conflict of interest

Assurance of Compliance Form (COIForm1): 205A (PDF)
Disclosure of Information Form (COIForm2): 205B (PDF)
policies on
- faculty: 205
- nonacademic staff: 206

consultant (sponsored)

agreement form (boilerplate): 403
policy on use: 403

continuation

contract

negotiation of nonfederal: 302

cost overdrafts and/or disallowances: 207

cost sharing

matching: 217
policy: 217
policy memos: Effort Cost Sharing Memo; Clarification of OMB A-21 Treatment of Voluntary Effort Cost Sharing on Federal Research Projects

deadlines

agency -- see sponsor web sites; multi-agency deadlines
URA (five day in advance deadline): 310
eRA (electronic submissions): 310

debarment and suspension

certification: 311

debt status, Federal

certification: 311

direct cost

categories: 307.2
modified total direct: 307.3
total direct: 307.3

disallowances

see cost overdrafts and/or disallowances

Drug Free Workplace: 208

encumbrance

expanded authorities: 405; also see OMB A-110

NIH implementation: 405A

faculty

PI eligibility: 201

federal debt status

certification: 311

Federal Demonstration Partnership (FDP): Federal Regulations; see also the FDP web site

Federalwide Assurance: 222

Financial Accounting System (FAS)

manual

Financial Oversight of Grants and Contracts: 220; PI Responsibilities for Financial Oversight of Grants and Contracts

Flood Plain Assurance: 406

Form 70

Forms, URA

foundations

"sensitive": 218
Office of Foundation Relations

Freedom of Information Act (FOIA)

fringe benefits: 307.2

for faculty on leave of absence: 215
rates: 305

gift

Foundation Relations

graduate research assistants

tuition remission for graduate research assistants (type B): 214

grant

hazards

biosafety: 306
chemical waste: 216
radiation: 306
radioactive isotopes: 306

human subjects: 306

Federalwide Assurance: 222

indemnification

in nonfederal contracts/memoranda of agreement/sponsored research agreements: 302A; 302B

indirect cost

categories: 307.3
rates
- federal: 304
- nonfederal: 303

information technology

university policy: 223

intellectual property: 213

Statute 18 of the University of Chicago Statues, p. 45
Information Technology and Intellectual Property
Personnel Policy Guidelines, Section U1004
in nonfederal contracts, 302

interest

payment to restricted expendable funds: 209

Institutional Review Boards (IRBs)

see Oversight Committees: 306
see Federalwide Assurance 222

integrity, procurement: 308

investigator (see principal investigator)

kickback

Anti-Kickback Act of 1986: 210

lobbying

certification: 311

matching funds: 307.4

policy: 217

Material Transfer Agreement

Guideline 301C
transmittal form (URA)
- for Companies (boilerplate agreement): 302D
- for Institutions (boilerplate agreement): 302E
Uniform Biological MTA: 302G

Memorandum of Agreement (MOA)

For Clinical Studies (boilerplate MOA): 302A
For Laboratory and Other Sponsored Activities (boilerplate MOA): 302B

misconduct in science

see academic fraud

modified total direct cost (MTDC): 307.3

narrative report

negotiation

non-federal contracts: 302

NIH

NIH website
expanded authorities: 405A

non-academic staff

Conflict of Interest Policy: 206

nondiscrimination

certification: 311

Office of Management and Budget (OMB)

circulars

overdraft

allowable: 207
see cost overdrafts and/or disallowances

overhead: See indirect costs

oversight committees: 306

patents

committee: 213
in nonfederal contracts/memoranda of agreement/sponsored research agreements: 302 ; 302A; 302B
policy: 212
intellectual property and conflict of interest: 205

period of performance