Post-Award
Subrecipients on Sponsored Projects
The University enters into these agreements (prepared by URA) when a substantive portion of the work on a research project is conducted at another institution. The subrecipient is responsible for carrying out a portion of the overall scope of work outlined in the prime agreement. See also Guidelines for Grant & Contract Management, 404.
A subrecipient:
- Has responsibility for programmatic decision-making.
- Has responsibility for adherence to applicable federal compliance requirements (OMB circulars, FARs).
- Subrecipient PI may be co-author on publications and may seek patent protection for inventions.
See: Request to initiate a subrecipient agreement through URA. (If the subrecipient was not included in the original proposal, a request to the sponsor to add the subrecipient should be sent to URA for institutional endorsement before being sent to the sponsor. Written permission from the sponsor should be included with the request to URA to initiate the subrecipient agreement.)
To pay a subrecipient:
Subrecipients submit invoices to a department administrator. Administrator and the Principal Investigator complete the Subrecipient Payment Authorization Form (PDF). The administrator checks the invoice to ensure it is consistent with award budget (check also for a cost sharing expenditure report, if applicable) and the P.I. attests that the invoice appears reasonable in light of the subrecipient’s progress reports. The Subrecipient Payment Authorization Form, subrecipient invoice, Direct Payment Voucher and any explanations required by the Subrecipient Payment Authorization Form are sent to the Restricted Funds Section of the Comptroller’s Office. It’s recommended that the department administrator also keep a spreadsheet on payments made and balance available.
