Proposal Development and Submission

Grants.gov

It is imperative to submit early. Final ready-to-submit electronic applications received after URA’s electronic submission deadline will be placed at the end of the submission queue at URA with no guarantee that it will be submitted prior to the deadline, or if submitted that it will pass through the Grants.gov and NIH validation process error-free.

Only URA has accounts in G.g. Local Administrators and PIs do not need accounts.

The University of Chicago’s Data Universal Number System (DUNS) Number is 005421136. The University is in the Central Contractor Registry (CCR). Do not reregister the institution.

You must download and install the free PureEdge viewer in order to open and work on application packages.

URA will review applications in hard copy format. A PTF must accompany any application that is to be submitted via G.g. For applications that allow multiple PD/PIs, write “PD/PI” after the investigators name on the effort page of the PTF form.

URA submits all G.g applications. After reviewer comments are addressed, administrators forward the completed and checked final application package via email attachment to the appropriate URA Grants and Contracts Manager. If the package is too large to attach to an email message, please deliver it on CD-ROM.

Basic Application Guidance

Agency Specific Application Guidance

NIH

  • NIH Grants.gov Application Guide
  • Sample NIH Application Package (PDF)– This is your best guide to help you prepare your application.
  • Prevent NIH eSubmission Errors (PDF)
  • Tips for PIs (PDF)
  • Tips for Administrators (PDF)
  • NIH's Planned Transition to Grants.gov (PDF)
  • Parent Packages for investigator-initiated (unsolicited) applications
    • Grant Mechanism Preparation Resources
    R01
    R03/R21
  • eRA Commons User Names
    • Credential field on G.g applications-- required by NIH
    • PD/PI must be registered in the eRA Commons prior to submission.
    • Transfer PIs that have accounts established at prior institutions, must have their account affiliated with the UofC prior to submission. Email their eRA Commons user name, email address from their prior institution, and new email address to era-help@ura.uchicago.edu.
    • Retrieve user names-- An 'AO' account role in the system (UC Administrators) allows you to search for the usernames through Admin/Accounts/Maintain Account. The best way to search is to leave "Role" unselected and select "Account Status" as "All." If someone does not show at all, then they may not be in the system or they may currently still be linked to their prior institution (if applicable).
    • To request an account-- Please send their formal name, primary email address and what role they should be assigned (AO, ASST, PI-- most will be PIs even if they are Post-docs, researchers, etc.) to era-help@ura.uchicago.edu.
    • It is highly recommended that PIs periodically update their Commons information (Personal Profile). If information provided in application does not match what is recorded in the PD/PI Personal Profile in eRA Commons (position/title, PI name, department, etc.), the information provided in the application will be displayed, trumping what is entered in eRA Commons for the application in question.

NSF

Warning: Firefox Users

Please be aware that we have seen some problems using grants.gov with the Firefox web browser. Under certain circumstances, PureEdge Viewer fails to open an attachment properly. Whenever you are working with PureEdge, we recommend keeping a copy of Microsoft Internet Explorer open; that seems to enable PureEdge to open attachments properly.

Information for Macintosh Users
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