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SUBMITTING A PROPOSAL
All requests for funding to organizations outside of the University of Chicago are to be submitted by one of the University’s central administrative offices on behalf of an individual or group of individuals. All awards, whether in funds, equipment, or materials must also be accepted by an official of the University on behalf of the faculty. This policy has been developed to assure that all legal requirements incumbent upon the University in the application and acceptance of outside funding are carefully reviewed and appropriately acknowledged.
Proposal applications being prepared by an individual faculty member or a group of faculty must first be reviewed and approved by the chairmen of each department and the respective division deans. After the divisional review, proposals are forwarded to one of the following University offices to obtain the approval to release the application to a funding organization: Research Administration, Office of Foundation Relations, or Office of Corporate Relations. All applications for grant and contract funding should be automatically forwarded to University Research Administration unless Corporate or Foundation Relations assisted in the preparation of the submission. Requests for unrestricted or restricted gift funds must be submitted to one of the appropriate Central Development Offices.
It is particularly important that all awards, regardless of the source of funding and the use of the funds, be officially accepted by the University on behalf of the investigators. Gifts are to be officially acknowledged by the Development Office and grants and contracts are to be officially acknowledged by the Office of Research Administration.
It is clear that most of the University’s faculty members are familiar with and adhere to these policies. We ask that you help us inform new faculty and remind the others in your departments about these policies and the reasons behind them.
Please be reminded, all proposals are required to be submitted to URA for institutional endorsement prior to submission, even if Foundation Relations and Corporate Relations has been involved in helping to develop the proposal.
