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URA PROPOSAL REVIEW REQUIREMENTS
The roll-out of AURA Full Grants gives us an excellent opportunity to create a proposal review process that integrates electronic routing, review, and endorsement. There is growing demand for early submission brought about by continuously evolving electronic submission systems (i.e. elimination of the 2-day error corrections window in Commons). To expedite proposal submission, URA will implement a 2-day turnaround time for basic research proposals (NIH R-Series, fellowships, basic non-federal research grants, such as ACS and AHA, etc.). To do this as efficiently and accurately as possible we have implemented a more streamlined proposal review- one with more explicit roles and responsibilities as well as transparency. This proposal review will be based on two areas: agency guidelines and the required components for routing proposals to URA for review and endorsement. Visit the URA Review and Endorsement page for more detailed information. Use the Department Contingent Calculator to calculate contingency for a particular submission deadline.
URA Support During Proposal Development
Your URA Grants and Contracts Managers are an excellent resource during proposal development (ideally 1 - 2 weeks before submission date), prior to routing to URA for endorsement. During this time, use your GCM’s expertise in agency guidelines and requirements. We are here to help. Proposal development is the appropriate time for a URA Manager to contact a funding agency with any questions or clarifications regarding proposal guidelines and electronic submission requirements. URA can help department and unit administrators during this time in the following areas:
Agency Guidelines: URA Review & Comment
Once a proposal is sent to URA for review and endorsement the following specific areas of agency guidelines will be reviewed for compliance and URA will comment, if necessary:
Required Proposal Components for Routing Proposal to URA for Full Review & Endorsement
The following proposal components are required for full URA review and endorsement. The components are only required if applicable to the proposal (i.e. a human subjects section is not required if no human subjects will be used). These requirements pertain to both the AURA Funding Proposal itself and to the agency application. If all required components are not included for URA review, GCM will send back to DA unreviewed. The official time of receipt for review only begins when a complete proposal is received/ These are the only components of the proposal required for review and subject to comments. URA expertise is available prior to proposal routing for perspective on agency guidelines and proposal components. Prior to routing proposal to URA the following areas should be final and complete: COI Assurance, PI eligibility, and NIH Certification Statement.
In Final Form for Review:
Cross-departmental request and/or approval
Unit Cost Share Request and/or approvals
University Cost Share Approvals
Current Guidelines (identifying specific program)
Any additional documents from the agency - If the PI receives any additional instruction from a funding agency, such as an email, this should also be uploaded in the funding proposal.
All Subrecipient Documents
- Institutional Letter of Commitment/PHS 398 or equivalent. This commitment document may be unsigned for URA Review. It must be signed before the proposal receives institutional endorsement. If by the Submission Due Date the commitment document is not signed, the proposal is considered contingent and will be endorsed as such.
- Statement of Work
- Budget
- Budget Justification
- Checklist (NIH)
Any Personnel List
Budget (on agency forms)
Budget Justification
All Human Subjects Sections
All Vertebrate Animals Sections
All protocol related requirements
Assurances and Certifications (agency specific)
In Draft Form Only:
Project Abstract
Research Strategy
Unit Commitment (Level of effort, resources, etc.)
